User Accounts

The Server has a set of named accounts. The Local Delivery module stores messages in these accounts if they are addressed to the main Server domain. The Server provides access to those accounts via POP, IMAP and other modules.

The Postmaster account is automatically created in the main Server domain. The Master (unlimited) access right is granted to that account.

Besides the main domain accounts, the CommuniGate Pro server can serve multiple Secondary Domains, each containing its own set of accounts.

To serve a user, the system administrator should create a user account in the proper domain. To create, rename, and delete an account, and to modify the account settings, the administrator should have the Can Modify User Accounts access right.

It is possible to serve accounts for multiple E-mail domains without using Server Secondary Domains. If you plan to provide accounts for multiple domains, please read the Serving POP and IMAP Clients document first.


Displaying Account List

To register a user with the Server, a user account should be created. The account contains one or several mailboxes with messages received for the user, account options, user rules for automatic mail processing and other user-specific data.

In order to create a user account, use a Web browser and enter the Accounts section. If you want to create an account in a Secondary Domain, open that Domain first, and follow the Accounts link. You should be connected as the Postmaster or you should have the Can Modify User Accounts access rights to create and remove accounts and to modify account options enabled.

The Accounts page lists all users accounts in the selected domain. The Domain Options link allows you to view and modify the options that apply to the entire domain:

Domain Options

Filter:
Show detailed info

To select users by name, type a string into the Filter field, and click the Display button: only the accounts with names containing the specified string will be displayed.

Each line in the list contains an account name, the account type, the size of the account, and the last time the account was accessed:

Account

Type

Current Size

Last Access

lsmith Folder 245K 21-07-1998
fsmith Text Mailbox 45K 18:09:43

2 of 596 name(s) selected

Since the Server needs some time to retrieve the account Current Size and the Last Access info, you may want to disable the Show Detailed Info option. In this case:


Specifying the Domain Options

You can set options for all accounts in the main or a secondary domain. The options specify how the Server processes messages to unknown accounts, how the account and account mailbox activity is recorded in the System Log, etc. Use the Domain Options link to open the Domain Options page. Use the Accounts link to return to the Accounts List page.

See the Domain Options section for the details.


Creating a New Account

Type a new account name into the field on the right side of the Create Account button.

Use the pop-up menu to specify the account type:

Folder: a folder-type account that can contain several mailboxes of various types. A text-type INBOX mailbox is automatically created within an account.

Text Mailbox: a single-file account that contains a single text-file (Unix-style) mailbox.

By default, the account name becomes the person's E-mail name, so account names should contain only letters, digits, dash and point signs - some mail systems cannot send mail to accounts if account names contain other symbols.

Click the Create Account button. When a new account is created, its name appears in the Accounts list.


Specifying Account Options

To specify Account Options, click the account name in the Accounts list. The Account Options page appears.

Real Name:

Access Rights
Uses CommuniGate Password:
Uses Server OS Password APOP Required

Real Name
This string is used solely for human administrating, the Server does not use this information.
Use CommuniGate Pro Password
This option enables the password specified in the field next to it. The user should use this or OS password (see below) to connect to the CommuniGate Pro Server.
Use OS Password
This option allows the user to work with the account using the password set in the Server OS registration information for this user. If both OS and CommuniGate Pro passwords are enabled, and if at least one of them matches the password provided by a user mailer, the mailer application is allowed to connect to the user account.

Server Operating System

Notes about OS Passwords

Microsoft Windows 9x OS does not support passwords, the Use OS Password option does not work.
Microsoft Windows NT The Windows NT domain authentication system is used, the server account should have the "Act as part of the operating system" privilege.
Solaris, Linux, Rhapsody The PAM system is used. Under development

Require APOP
This option requires use of the secure APOP authentication method with this account. If a client mailer connects to the Server and supplies a password for this account using the unsecure ("clear text") authentication method, the server will reject the connection even if the supplied password is correct. Since OS passwords are not checked when the APOP authentication is used, the Use CommuniGate Pro Password option should be enabled and the CommuniGate Pro password should be specified if the user is forced to use the APOP authentication method.

If both Use CommuniGate Password and Use OS Password options are disabled, the user will not be able to access this account remotely. This does not stop incoming messages from being stored in the account mailbox(es).

Allowed to Specify:
RPOP Accounts Storage Limit:
Automated Rules Current Size: 814

RPOP Accounts
If this option is selected, the user is allowed to specify remote host accounts the RPOP module should poll on the user behalf.
If this option is disabled, only the administrator can specify those accounts for this user.
Click the RPOP Accounts link to specify the remote accounts to be polled on behalf of this user.
Automated Rules
If this option is selected, the user is allowed to specify automated Rules that instruct the Server how to process incoming messages.
If this option is disabled, only the administrator can specify the automated rules for this user.
Click the Automated Rules link to specify the rules to be applied to all incoming messages directed to this account.Under development

Storage Limit
This option is used to specify the maximum total size of the all Account mailboxes. If a new incoming message cannot be stored in an account, because the account size would exceed the specified limit, the message is rejected and the message sender receives an error report.
Current Size
This filed indicate the total size of all account mailboxes.
 

After the Account Settings are modified, click the Update button.


Renaming Accounts

If you want to rename an account, open its Settings page with a Web browser, and enter a new account name into the New Account Name field. Click the Rename Account button.

If there is no other account with the same name as the specified new account name, the account is renamed and its Account Settings page should reappear on the screen under the new name.

You cannot rename an account when it is in use.

New Account Name:


Removing Accounts

If you want to remove an account, open its Settings page with a Web browser, and click the Remove Account button. The confirmation page should appear.

If you confirm the action, the selected account, all its mailboxes, options and other account-related data files will be permanently removed from the Server disks.

You cannot remove an account when it is in use.


Granting Access Rights to Users

In order to control, monitor, and maintain the CommuniGate Pro Server one Postmaster account is usually enough. But you may want to allow other users to connect to CommuniGate Pro Server: for example, you may want to allow an operator to monitor the Logs, but you do not want to grant that operator all Postmaster access rights.

You should be logged in as the Postmaster, or you should have the "Can Modify Access Rights" right in order to assign access rights.

To grant access rights to a user and/or to revoke those rights, open that user Account (the Account Options page), and click the Access Rights link. The Access Rights page will appear. Only the users with accounts in the main domain can be granted Server access rights.

The page lists all Access Rights and the rights granted to the selected user are marked.

Can Modify Access Rights (unlimited access):
This setting specifies if the user is allowed to modify Access Rights of Communigate Pro users. If a user is granted this right, it can access all Server settings and pages (i.e., all other rights are granted, too).
Can Modify User Accounts
This setting specifies if the user is allowed to create, remove and delete Accounts and Domains, and to change Account and Domain Options.
Can Modify Server Settings
This setting specifies if the user is allowed to change configurations of CommuniGate Pro services (SMTP, POP, Router, etc).
Can Monitor Server
This setting specifies if the user is allowed to view Server Logs, to monitor Server Queues, etc.

Initially, the user Postmaster has the Unlimited Access right.

Select the desired Access Rights and click the Update button.


Loading User Account Information

Under development.